Rules & Regulations
All Exhibitors at the Die Casting Congress & Tabletop are required to contract for space and subscribe to the following Official Rules & Regulations as developed by Show Management.
Exhibitors’ Use of Space
Exhibiting companies must be engaged in, or be associated with the industry in areas of equipment, consumable products, processes, instrumentation engineering and other applicable services related to the manufacture and processing of the cast product. NO USED equipment can qualify or be approved for exhibits in the exposition hall. Die casting companies are not allowed to exhibit. Only one company may exhibit in a single booth.
Assignment and Payment of Space
Space is assigned on a first come first serve basis.
Full payment is due with signed contract. To qualify for the corporate member rate, an exhibitor must remain a corporate member, in good standing, from the date the contract is signed until the tradeshow. If an exhibitor does not maintain its corporate membership in good standing during the full period of the contract, the non-member rate will apply. If an exhibitor becomes a corporate member after the contract is signed, the corporate member rate will be applied. Any notice of cancellation must be in writing. If received by July 1, 2020, 50% of money paid will be refunded. If booth space is cancelled after July 1, 2020, all payments are non-refundable and may not be applied to other NADCA services.
In compliance with the official contract, Exhibitors agree not to assign, sublet or apportion space, or any part thereof allotted to them. They agree not to exhibit, advertise or offer for sale goods other than those manufactured by themselves in the regular course of business. The only exception to this rule is when non-proprietary goods are manufactured outside of the United States and the Exhibitor is the sole United States sales representative for the respective goods. The use of materials in any form and/or equipment of non-exhibiting companies is prohibited. Exhibitors requiring materials or equipment in their exhibits, which they do not produce, must confine their selection from participating exhibitors. No exhibitor will be permitted to display, advertise or offer for sale any used equipment or machinery. A verbal warning by Show Management will be given once to any Exhibitor violating this rule. If the violation continues, Show Management reserves the right to confiscate the objectionable material/item for the remainder of the Show days, or to authorize the removal of the exhibit booth from the Exhibit area at the cost of the Exhibiting company, including forfeiture of all charges and fees.
Use of Aisles
The aisles, passageways and overhead spaces remain strictly under the control of the Die Casting Congress & Tabletop. No signs, decorations, banners, advertising matter or special exhibits will be permitted in the aisles. Uniformed attendants, models, mascots and other employees must remain in the booth occupied by their employers. All advertising distribution must be made from the Exhibitor’s booth space and space must be left within an exhibitor’s area to accommodate spectators.
Exhibits shall be arranged as not to obstruct the general view or hide other exhibits. The standard In-Line booth height is an 8’ high back wall with 4’ high division rails. No exhibit construction and/or signage may exceed the maximum 8’ overall height with the exception of equipment. Side walls on standard In-Line booths are limited to the 8’ height, out to one half the depth of the exhibit space, and from that point to the aisle a maximum height of 4’ is permitted. A Peninsula booth which backs up to two standard In-Line booths is subject to a back wall restriction of 4’ high within 5’ of each aisle to permit an adequate line of sight of the adjoining In-Line booths. The height allowance for the center portion of the back wall including signage is 8’.
Installation and Dismantling
All Exhibits must be completed, manned and ready for business by 8:00 a.m. Tuesday, October 1. No Exhibits shall be dismantled prior to 2:00 p.m. Thursday, October 3. No crates will be delivered to Exhibitor booths prior to that hour.
Exhibits shall be governed by the following periods for installation and dismantling of Exhibits:
Installation: Monday, September 30, 1:00 p.m.
Dismantle: Thursday, October 3, 2:00 p.m.
Failure to Occupy
Any Exhibitor failing to occupy by 9:00 a.m. Tuesday, October 1 any space contracted for but not cancelled will be obligated for the full cost of the space and is not entitled to any refund or rebate. Show Management shall have the right to use said space to suit its own convenience, including selling the space to another Exhibitor without any refund, rebate allowance to the defaulting Exhibitor and without incurring any obligation of any kind to said defaulting Exhibitors.
Exhibitor’s Authorized Representative
Each Exhibitor must name at least one person to be the representative in connection with installation, operation and removal of the exhibit. Such person shall be authorized to enter into service contracts as may be necessary, and for which the Exhibitor shall be responsible. Exhibitor assumes responsibility for such representative being in attendance throughout all exposition periods: Installation, show days and dismantling. Show management disclaims any and all responsibility for Exhibitors booth and/or equipment if the above rule is not adhered to. This person's contact information must be given to NADCA on the space application.
Exhibitor Service Manual & Union Labor Contractors
All Exhibitors’ Services will be available online. Show Management selects certain firms as Official Contractors for Exhibitor Services, based on proper rates and their ability to meet Exhibitor requirements. The online site will contain names and information pertaining to their services plus order forms for all services. Exhibitors planning to use the labor provided by a Display House must notify Show Management, in writing, but May 1, 2019. Insurance forms must be provided by the Display House and must accompany this notification.
Safety, Fire and Health
The Exhibitor assumes all responsibility for compliance with local, city and state Safety, Fire and Health Ordinances covering installation and operation of equipment. All display or exhibit materials and equipment must be reasonably located and protected by safety barrier guards and be fireproofed to prevent hazards and personal accidents to spectators.
Care of Building
No Exhibitor may allow any article to be brought onto, nor permit any act to be done on, the premises that will vitiate or increase insurance premiums held by either Show or Convention Hall Management. No Exhibitor may permit any act by its employees by reason of which the premises shall in any manner be marred or defaced. Exhibitors must surrender space occupied in the same condition as at the same time of occupation. Any damage done to the premises by the Exhibitor shall be made good to either NADCA or the building owners, as their interest may appear.
All property of an Exhibitor is understood to remain under the Exhibitor’s custody and control during transit to and from or within the confines of the Exposition hall and is subject to the rules and regulations of the Exposition. Exhibitors are advised to carry floater insurance to cover Exhibit material against damage and loss, and public liability insurance against injury to the person and property of others. NADCA will carry public liability insurance for Exposition Visitors, Exhibitors, and their agents and employees. This insurance is not applicable to exhibitors’ employees when on space rented by the Exhibitor.
Each Exhibitor is required to keep at least one attendant in its booth at all times during Show Hours.
The official Show Hours are:
Tuesday, October 1
10:00 a.m. - 5:00 p.m
Wednesday, October 2
10:00 a.m. - 5:00 p.m.
Thursday, October 3 1
0:00 a.m. - 2:00 p.m.
NOTE: Exhibitor representatives are admitted to the show floor two hours in advance of daily show hours. Written permission from Show Management must be obtained to remain in the Exhibit area after closing hours.
Canvassing, Souvenirs, Novelties
Canvassing in Exhibit Halls, Registration or Lobby areas by non-exhibiting firms or person is strictly forbidden. Distribution of advertising novelties unrelated to the industry will be discouraged. Souvenirs, in good taste, will be permitted for distribution, but only within individual Exhibit booths. Admissible souvenirs for this purpose should bear some relationship to the event or purposes of the host organizations. Plastic literature bags may be given away provided they conform to the above rules and do not become objectionable litter.
Exhibitors are allowed to register attendees for prizes and giveaways. All activity must be within the confines of the Exhibitor’s booth. Crowding of aisles is a safety hazard and Exhibitors may be restricted from doing prize drawings. No announcements will be made over the public address system! Exhibitors may not hold drawings where attendees “must be present” to win.
Sound Devices and Motion Pictures
The use of sound devices, megaphones, loud speakers, etc. is prohibited. Audiovisual presentations are permitted as long as they are not operating to the detriment of a neighboring exhibitor and conform to union regulations. Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside their booth.
Photographs and Videotaping
The taking of photographs and/or video recording is permitted within the exhibit hall provided that the subjects being photographed or videotaped do not object. If an objection is raised, you will be asked to discontinue immediately. Show Management reserves the right to limit photo/video access when considered inappropriate.
Exhibitor agrees and warrants that it shall not violate any copyrights, with respect to writings, music, or otherwise, at the Show or at any function which is part of, affiliated with or held in conjunction with the Show, and the Exhibitor assumes sole liability and responsibility for their use or display of any copyrighted materials at the Show and shall obtain any and all necessary licenses from copyright owners. Exhibitor shall indemnify and hold harmless exhibit hall, Show Management and NADCA, their agents and employees, from and against any and all actions, causes of action, claims, demands, liabilities, losses, damages, cost of expenses, of whatever kind and nature, including judgments, interest and attorney’s fees which any one and/or each of them shall or may at any time, or from time to time, subsequent to the date of the show, sustain or incur become subject to, involving, which respect to or relating to Exhibitor’s breach of any of its warranties and representations contained herein or the performance, transmission or other use of any copyrighted materials at the Show or any function which is part of or affiliated with or taking place at the time of or in conjunction with the Show.
The serving of alcoholic beverages by Exhibitors in any part of the Exhibit area is strictly prohibited.
Move-In and Move-Out periods present particular dangers on the exhibit floor. During these times, children under the age of 18 are specifically prohibited from the exhibit hall. During Show hours, children under the age of 16 must be accompanied by an adult over 18.
Violation of Rules & Regulations
Violation of these Rules & Regulations as well as those published in the Exhibitor Service Manual will afford Show Management the right to execute one or more of the following remedies: 1) The Exhibitor may be prohibited from exhibiting at the current year’s exposition and will forfeit all booth payments. 2) The Exhibitor may be prohibited from exhibiting at the following year’s Show. The imposition of one or more of these remedies by Show Management shall not in any way limit available remedies provided in other provisions of this Contract or by law.
The North American Die Casting Association reserves the right to restrict Exhibits that become objectionable. This includes persons, things, conduct, printed matter or anything of a character that is deemed objectionable by the host organizations. In emergencies and wherever the foregoing rules do not cover, Show Management reserves the right to have full power in the interpretation and enforcement of all Contract regulations contained herein, and the power to make such amendments thereto, and such further Rules and Regulations as shall be considered necessary for proper conduct of the exhibition.